Job schedule
Know what slips before the painter calls you.
- With Max
- Skips your days off and holidays
- A finished task drafts its draw
Move one, the rest follow
See the new finish before anyone calls.
One drag, whole job moves
- Drag a late task to its new date
- Everything waiting on it moves too
- See your new finish date right away
Call the painter first
- New start dates the day it slips
- Call the next trade before they come
- No crew shows up to a job not ready
Can't paint before drywall
- Link tasks that go in order
- Can't start before the one it needs
- It says the earliest it can start
What's holding up the job
Know which delays actually cost you days.
Red means no room
- Turn on Critical path
- Tasks with no room turn red
- Lose a day there, the finish moves
Some delays don't matter
- Some tasks have days to spare
- A slip there won't move your finish
- Chase the tasks that cost you days
See how far you've slid
- Set a baseline of your first dates
- Shown as a thin grey bar per task
- Slipping shows how many days late
Don't rebuild it every job
Your last job's plan, on new dates.
Build it once
- Save a schedule as a template
- Use it on the next job like it
- Tasks, links and days come along
Every date lines up
- Give the new job its start date
- Every task shifts to match
- No dates to type in again
Starts clean
- It brings the plan, not the progress
- Old progress and dates stay behind
- Subs come along, pick the crew fresh
Task done, draw ready
Bill the day the work's done.
Don't forget to bill
- Tie a task to a draw
- Mark the task done
- The draw invoice is drafted for you
You still hit send
- Nothing goes out until you send it
- Check the draft first
- Drafted once, never twice
It says when it can't
- An earlier draw not billed yet?
- Or that month is closed?
- It says why and lets you try again
How it works
Questions, answered.
No. If you can say what comes first and how many days it takes, you can build one. Add tasks, drag from one bar to the next to link them, and the dates work themselves out. Weekends and any holidays you add get skipped.
Open the schedule's menu and click Move late work to today. Every late task that hasn't started moves up to today, and what's behind it follows. If you didn't mean it, Undo takes back your latest change.
Yes. Every night BooksGPT looks over your jobs. If a schedule's running late or has slipped past its baseline, it tells you in a Job watch conversation and your daily email gets a line about it. The project page and the open WIP show Late or Slipping too.
Anyone you've added to your workspace can open it. You can also put crew and vendors on each task, filter down to one person's work, and download it as Excel or CSV to pass along. BooksGPT doesn't message anyone, so telling them is still your call.
Yes. On a phone you get the task list: tap a task to set its percent done, mark it done, or change its dates and who's on it. You can look at the timeline there too. Dragging bars takes a computer.
Only if you ask it to. Use the schedule's % copies the schedule's percent done, weighted by each task's working days, onto the job's percent complete on the WIP, dated today. You see the figure before it saves, and later schedule changes never move it.
Starting a new schedule and saving a template take Max. Keeping an existing schedule up to date doesn't.