Work in progress
See which jobs are really making you money.
- With Max
- Built into your books
- Ready for your bank
Earned vs. billed
Money in the door isn't profit yet.
Big deposits can fool you
- Billing ahead makes a job look great
- Earned follows how far along it is
- The rest is work you still owe
Real profit, job by job
- Invoices less bills isn't profit yet
- See what each job has earned so far
- Know now, not when the job's done
Catch work you haven't billed
- Some jobs are ahead of billing
- Finished work nobody invoiced
- That's your money, so go bill it
Cash you can actually spend
Is that bank balance really yours?
It's not all yours
- Your bank balance isn't all yours
- Some is customer money not earned
- Some is owed to vendors and cards
One number to go by
- What's left is really free to spend
- Check it before a big purchase
- Or before you pay yourself
See every piece of it
- Hover the number to see each piece
- See how it got there
- And what it leaves out
Close the month
Close it and the books are right.
No entries to work out
- Click Close for the month
- It books over and under billing
- Taken back on the 1st
September stays September
- Closing locks that month's numbers
- Found a late bill?
- Undo your newest close, run it again
Ready for your bank
- Banks and bonding companies want it
- Export to Excel or CSV
- Built from your books, so it matches
Profit fade
Catch a slipping job while there's time.
Spot the job that's shrinking
- Expected profit slid this month?
- See it the month it happens
- Not when the job's already done
This month against last
- Close two months to compare
- Each job lined up against last month
- The slipping one stands out
A record of finished jobs
- Finished jobs move to Completed
- With final cost and profit
- Proof for the next bid
Materials on site
Stuff you bought isn't work you did.
Delivered isn't installed
- Stuff on site isn't work done yet
- It makes a job look further along
- Mark it not installed to fix that
No fake profit
- Unmarked, it shows profit not earned
- Marked, it counts at what you paid
- Until it's installed
Mark them when they're in
- Mark what's gone in
- Each mark keeps its own date
- Last month's numbers stay put
How it works
Questions, answered.
It shows, job by job, what you've earned against what you've billed. On a fixed-price job your money follows the work, not the invoices, so a job that billed ahead doesn't look more profitable than it is. It's the report banks and bonding companies ask for.
No. Give each job a contract and a budget, and put your costs on the job. BooksGPT does the math. Your accountant can look it over any time, and if they keep your jobs on completed contract, the month-end entry can be turned off.
You can, but most construction apps keep budgets and WIP outside your books and only sync invoices and bills across. Here the schedule reads your books and the month-end entry goes into them, so there's nothing to keep in sync and the numbers can't drift apart.
Fixed-price jobs with a contract and a budget. Cost plus and time and materials jobs don't need it, because what you earned is what you billed. A job missing its budget, or with too much cost not coded, is listed underneath so you can fix it.
That's fine. A job that started before BooksGPT gets its starting figures under Where each job stands on the Projects page, and carries on from there. Jobs from QuickBooks can come over as projects when you import.
The close keeps what it booked. If it's your newest close, undo it and close again. Undo takes the entry back off your books, and the old version stays listed as Undone so you have the record.
Contracts and budgets come with Max. Anyone in your workspace can read the schedule. An owner or bookkeeper closes the month.